Minute Books and Company Records

Virtual Paralegal Services (“VPS”) provides the following services regarding minute books and company records books:

  • Initial Minute Books: At the incorporation/formation of the company, VPS creates a simple, cost-effective minute book that includes:
    • Tabbed sections
    • An index
    • An easy reference summary sheet providing all company information.
    • A qualification chart (if applicable).
  • Reconstruction Services: In cases where the company’s minute book has not been kept up to date, VPS will:
    • Cost-effectively research domestic and foreign state filings.
    • Compile records from closing materials and other sources to reconstruct the history of the company.
    • Recommend any amendments to the company’s charter or bylaws that may be beneficial based on updated state laws.
    • Prepare directors’ and stockholders’ consents as necessary to ratify prior actions.
    • Prepare minute book including summary sheet and minute book index.
    • Prepare qualification chart listing all states where company is qualified together with dates of qualification/registered for the minute book.
    • Coordinate signatures.
    • Follow up on any annual report filings and/or good standing issues.
    • Reinstate company in any applicable states.
    • Track and recreate stock history.
    • Create loss affidavits and replacement stock certificates.
    • Prepare secretary’s certificate attesting to correct records (if required) Also see Stock Issuance.
  • Prepare an electronic version of the minute book for you to share with your client.