Virtual Paralegal Services (“VPS”) provides the following services regarding minute books and company records books:
- Initial Minute Books: At the incorporation/formation of the company, VPS creates a simple, cost-effective minute book that includes:
- Tabbed sections
- An index
- An easy reference summary sheet providing all company information.
- A qualification chart (if applicable).
- Reconstruction Services: In cases where the company’s minute book has not been kept up to date, VPS will:
- Cost-effectively research domestic and foreign state filings.
- Compile records from closing materials and other sources to reconstruct the history of the company.
- Recommend any amendments to the company’s charter or bylaws that may be beneficial based on updated state laws.
- Prepare directors’ and stockholders’ consents as necessary to ratify prior actions.
- Prepare minute book including summary sheet and minute book index.
- Prepare qualification chart listing all states where company is qualified together with dates of qualification/registered for the minute book.
- Coordinate signatures.
- Follow up on any annual report filings and/or good standing issues.
- Reinstate company in any applicable states.
- Track and recreate stock history.
- Create loss affidavits and replacement stock certificates.
- Prepare secretary’s certificate attesting to correct records (if required) Also see Stock Issuance.
- Prepare an electronic version of the minute book for you to share with your client.
