Information Specific for Legal Departments

Virtual Paralegal Services (“VPS”) provides paralegal assistance to legal departments for paralegal projects (i.e., reviewing contract or lease files, organizing e-files, organizing company records books, managing subsidiary reorganizations, assisting in due diligence, post-merger clean-up, etc.).

VPS differs from traditional temporary or contract help because we establish a client relationship. When you call VPS you always speak with Denise Annunciata, VPS paralegal coordinator or your assigned paralegal. Since all VPS paralegals are senior paralegals with substantial corporate experience and training, we can quickly become an extension to your team and you can be confident that your projects will be handled professionally and in a timely manner.

VPS is a highly efficient, economical way to keep your legal budget under control, while maintaining the excellence you demand of your in-house legal group.

Although VPS is available for any project you may need, the following projects are commonly requested:

Contract Administration and Maintenance

  • Review and organize all contracts.
  • Highlight any contracts that require execution or have execution issues.
  • Prepare a contract spreadsheet summarizing all pertinent information, including renewal dates.
  • Prepare contract abstracts.
  • Create PDF contract file.
  • Input information into Sales Force or other contract software.

Lease Administration and Maintenance

  • Review and organize all leases.
  • Highlight any leases that require execution or have execution issues.
  • Prepare a lease spreadsheet summarizing all pertinent information.
  • Prepare lease abstracts.
  • Create PDF lease file.

Intellectual Property Administration and Maintenance

  • Review and organize all trademarks, service marks, copyrights and patents.
  • Prepare an IP spreadsheet summarizing all pertinent information.
  • Create PDF IP file.

SEC Securities Issues

  • Assist with the filing of Forms 3, 4 and 5.
  • Assist with other SEC filings.
  • Perform research for SEC filings.

Corporate Housekeeping/Maintenance

  • Review and/or reconstruct corporate and subsidiary minute books.
  • Update domestic and international corporate records.
  • Create organization chart.
  • Draft required consents and minutes including ratification.
  • Organize corporate records using software systems such as Corporate Focus or Corporate Compliance Manager.